Privacy Statement

Privacy Statement of Fonk vzw

Fonk vzw attaches great importance to protecting your personal data.

In this privacy statement, we want to provide clear and transparent information on how we handle personal data. We do everything in our power to guarantee your privacy and therefore handle personal data with care. In all cases, Fonk vzw adheres to applicable laws and regulations, including the General Data Protection Regulation (Regulation EU 2016/679).

This entails that we will do in any event:
Process your personal data in accordance with the purpose for which they were provided; these purposes and types of personal data are described in this privacy statement;
Limit the processing of your personal data to only those data that are minimally necessary for the purposes for which they are processed;
Ask for your explicit permission if we need this for the processing of your personal data;
Have taken appropriate technical and organizational measures so that the security of your personal data is guaranteed;
Not pass on personal data to other parties, unless this is necessary for the execution of the purposes for which they were provided;
Are aware of your rights regarding your personal data, want to point them out to you and respect them.
As Fonk vzw, we are responsible for processing your personal data. If, after reading our privacy statement, you have any questions about this or wish to contact us, please use the contact details below:

Fonk vzw
Andreas Vesaliusstraat 9C
3000 Leuven
016/679240
privacy@fonk.be

 

  • To whom is this privacy declaration addressed?

This privacy declaration is applicable to all our current and past visitors, subscribers, volunteers, participants in activities, persons who show or have shown interest in our activities, services or products, customers and prospects, suppliers.

  • What personal data do we process and why?

Your personal data are processed by Fonk vzw for the following purposes and legal grounds:

Customer administration and service provision (execution of agreement)
To be able to participate in the activities of Fonk vzw
Purchasing tickets (delivery of tickets, access control, determination of rates, service mailing before and/or after your visit, contact in the event of a change to the programme or cancellation) or products from Dalton.be or Daltonshop.be.
Sending information about our activities or products, newsletters and invitations on the basis of justified interest.
Occasional emails with an offer for performances, which directly link to a recent visit, or products which link to a recent purchase.
Paper magazine
Obtaining a subsidy from the government (legal obligation)
Insofar as the processing of personal data takes place on the basis of consent, you have the right to withdraw the consent given at any time.

   For the above purposes, we may ask and/or process the following personal details:

Personal identification data: name, first name, address
Personal contact data: telephone number, e-mail address
Personal characteristics: gender, nationality
Financial details: account number, payments

 

  • Presence

Visual material of you when you come to an activity organised by Fonk.
When you attend an activity organised by Fonk, you may be photographed and these photos may appear on our website and our social media to document our events.  You can always have your photo removed after publication. To do so, please send a message to privacy@fonk.be.

For publication of photos with children in which they can be recognised, we ask permission from the person accompanying them.

We only collect personal data that you yourself provide to us in various ways (including registration forms, completion and contact forms on our website, personal telephone/e-mail contact, etc.).  We do not collect personal data via third parties.

We use the collected data only for the purposes for which we have obtained the data.

If you post something publicly about an activity of Fonk vzw on social media or a website, we are permitted to use and possibly share this on our website or other social media (Facebook, Instagram, ...)

 

  • Whether or not you provide data

The data mentioned must, if applicable, be provided in order to participate in the organisation's activities.  With the exception of :

Visual material (for public relations)
Contact details (for direct marketing)
The consequence of not providing the data is that we do not publish targeted photographs of you, and we do not receive unsolicited commercial e-mails.
Provision of personal data to third parties - processors

We may provide the data you give us to third parties if this is necessary for the fulfilment of the purposes described above.

For example, we use a third party ( TicketMatic, Google, PHPlist, Vixy, Film Freeway, Sociare) for:

Storing and processing data in the Cloud
Taking care of the internet environment
Taking care of the IT infrastructure
Taking care of the (financial) administration and social secretariat
Insuring our volunteers
Providing (and distributing) newsletters and invitations
Administration and management of online purchases.
We never pass on personal data to external service providers with whom we have not concluded a processing agreement or with whom the same provisions have been included in the contract terms.

With external service providers (processors) we naturally make the necessary arrangements to guarantee the security of your personal data.

 

  • Provision to third parties - recipients

We share personal data with the following external parties:

Your data are kept in a shared database with STUK vzw (for Cinema ZED, Short Film Festival and DOCVILLE).
Partners with whom we organise activities in cooperation (activities that are elaborated with two or more organisations (e.g. co-production), and for which participant lists are exchanged)
A regular partner of Fonk vzw is 30CC (only for customer management of tickets of Cinema ZED, Short Film Festival and DOCVILLE)

Government services (e.g. subsidizing authorities, tax administrations, social security authorities, ...)
Of course we make the necessary arrangements with these parties to guarantee the security of your personal data and that your data are treated confidentially.

Furthermore, we will not pass on the data you provide to other third parties unless this is legally required and permitted.

At no time will we sell or rent your personal data to third parties.

Nor will we ever pass on your contact details to third parties for commercial purposes.

We may share personal data with other third parties if you give us your written consent.  You have the right to withdraw this permission at any time.

Your personal data may be passed on to countries outside the European Economic Area.  In that case your personal data will be protected by specific contractual obligations in accordance with the obligations of the European privacy regulations.

 

  • Storage period

Fonk vzw does not retain personal data longer than necessary to achieve the purpose for which it was provided, with due observance of the period necessary to meet legal requirements (including in the area of accounting).  However, retention periods may vary according to the purpose.

  • Your rights concerning your data

You have the right to inspect and copy the personal data that relate to you.

You have the right to correct and complete your data if they are incorrect or incomplete.

You have the right to erasure (deletion) of the personal data we have received from you, which are no longer strictly necessary for the purposes for which they were processed. We do, however, reserve the right to determine whether your request is justified.

You have the right to restrict data processing: if you object to the processing of certain data, you can ask for this processing to be stopped.

You can also object (oppose) to the way in which certain of your personal data is processed.  For example, you have the right to oppose the use of your personal data for direct marketing purposes (via unsubscribe options in e-mails).

You also have the right to have the data you have provided us with transferred to yourself or on your behalf directly to another party.

You can contact us to exercise your rights, accompanied by a motivation for your request, via the postal address at the top of this privacy statement.

We may ask you to identify yourself by attaching a copy of your identity card before we can comply with the aforementioned requests.

No category of persons will be subjected to any form of automated decision-making or profiling.

 

  • Complaints

If you have a complaint about the processing of your personal data or about the exercise of your rights, please contact us immediately.

You always have the right to submit a complaint to the supervisory authority in the field of privacy protection:

Data Protection Authority (GBA)
Rue du Mail 35, 1000 Brussels
commission@privacycommission.be

 

  • Security and confidentiality

Fonk vzw employs certain technical and organisational security measures to prevent the destruction, loss, falsification, modification, access or distribution of your personal data in a manner inconsistent with the provisions of this privacy statement.

Fonk is in no way liable for the direct or indirect damage caused by an unlawful or improper use of your personal data by a third party.

You must therefore demonstrate responsibility with regard to your use of our services, for example by avoiding all unauthorised access to your login and access code. You are solely responsible for the use of our website, your IP address and your identification data, including their confidentiality.

 

  • Changes to our privacy statement

Fonk vzw can always amend its privacy statement.  We will announce these changes on our website. The last amendment was made on 24.05.2018.